Fleet · Property · Accountability
Assets. Assigned. Accounted for.
TradePro Sync gives contractors, haulers and industrial crews one system for vehicle inspections, fleet records and issued equipment — built for the shop, the yard and the jobsite.
What it does
One system for everything your crew touches
From the morning walkaround to the end-of-year audit, TradePro Sync keeps vehicles, tools and safety equipment documented, assigned and accounted for.
Pre-shift inspections
Guided checklists covering lighting, equipment, cargo area and safety kit, submitted from any phone in minutes.
Complete vehicle profiles
Identification, assignment, usage, warranty, maintenance, documents and disposal — every truck has a book.
Property accountability
Assign gear to crew members and require periodic condition confirmations, so nothing walks off quietly.
QR equipment labels
Print a label for every vehicle and item. Scan to start an inspection or confirm equipment on the spot.
AI Maintenance Advisor
Turn inspection findings into a prioritized repair plan with safety flags and estimated shop time.
Alerts & expirations
Failed inspections, equipment issues and upcoming expirations surface automatically — nothing slips through.
Reports & audit history
One-click PDF reports, CSV exports and an immutable audit trail for every vehicle, item and handoff.
Role-based access
Admins, fleet managers, supervisors and crew each see exactly what they need — nothing more.
How it works
Up and running in an afternoon
01
Label everything
Add your vehicles, tools and equipment, then print a QR label for each one. Stick it on and it is in the system.
02
Scan and inspect
Crew members scan a label to start a pre-shift inspection or confirm their assigned gear. Findings log instantly with photos.
03
Act on what you see
Dashboards, alerts and AI recommendations turn daily findings into a prioritized maintenance plan and a clean paper trail.
Why it matters
Built to pay for itself
Accountability is not paperwork for its own sake. It is how growing operations protect the business, the equipment and the budget.
Mitigate liability
Documented inspections, condition confirmations and an immutable audit trail show who checked what and when — the record you want if an incident is ever questioned.
Extend equipment lifespan
Small findings get caught at inspection time instead of at breakdown time, and the Maintenance Advisor sequences repairs before damage compounds.
Reduce replacement spending
When every item has a named holder and a condition history, lost and neglected equipment stops being a quiet line item in the budget.
Cut administrative time
No more chasing paper checklists, spreadsheet inventories or text-message handoffs. The daily report builds itself as crews work.
What it improves
Out with the clipboard
Paper checklists in a glovebox
Timestamped digital inspections with photos
Spreadsheet inventory nobody trusts
Live inventory with named holders and condition
Breakdowns discovered on the job
Issues flagged at inspection and prioritized by TradePro Sync
Expired certs found during an audit
Expiration alerts weeks before they lapse
“Who had the laser level last?”
A chain-of-custody record for every handoff
Maintenance by gut feel
A repair plan ranked by safety and shop time
Ready when your crew is
TradePro Sync is deployed per organization with roles, checklists and standard equipment configured for your operation. Access is by invitation from your organization administrator.