Privacy Policy
Last updated October 18, 2026
1. Scope
TradePro Sync is powered by Digital Footprint Agency and supports organization fleet inspections and property accountability. This policy describes information handled through the service. Your organization controls the records it submits and may have its own privacy and records-management policies.
2. Information handled
The service handles account email addresses, names, employee IDs, roles, invitation and login history; vehicle and equipment records; assignments, inspections, checklists, notes and reported issues; uploaded photos, organization logos, documents and video; and audit and custody history. Technical information such as browser details may be recorded with login activity.
3. How information is used
Information is used to provide account access, maintain organization records, display alerts, generate reports, support organizations, and preserve accountability and security history. Do not upload information outside your organization’s approved use of the service, including sensitive investigative or criminal-justice information unless separately authorized under an appropriate agreement.
4. Access and service providers
Organization access is limited by account permissions and organization membership. Authorized Digital Footprint Agency system administrators can access organization records for administration, support and guidance; platform access and management actions are logged. Hosting, authentication and storage providers process information to operate the service. Information may also be disclosed when required by law or an applicable organization agreement.
5. Storage and security
TradePro Sync uses hosted account authentication, organization-scoped access controls and private media storage. Browser storage is used to maintain sign-in sessions and certain interface preferences. No system can guarantee absolute security. Organizations remain responsible for account administration, approved data use and safeguarding downloaded reports.
6. Retention and requests
Record retention, deletion, export, legal hold and recovery requirements should be established in the organization’s service agreement and applicable records policy. Historical audit, inspection, login and custody records are protected from ordinary deletion. Disabling an account does not delete its historical identity or records. Contact your organization administrator for access, correction or deletion requests; the administrator can coordinate with Digital Footprint Agency through the established support relationship.
7. Updates
This policy may be updated from time to time to reflect changes in the service, provider arrangements or applicable law. Material changes will be reflected in the updated policy posted here. Questions about this policy can be raised with your organization administrator, who can coordinate with Digital Footprint Agency through the established support relationship.